SPEAKERS' GUIDELINES

0

Speakers must understand that by offering to participate in the CSLA Speakers Bureau, they agree to abide with these guidelines.

  • Speakers are representing the CSLA, their component organization, and all members in these associations.  As such, the speaker shall have the best interest of the landscape architecture profession and their fellow landscape architects above their own personal interests.

Compensation Policies

Compensation for time spent on researching, preparing presentations, or speaking engagements is subject to the following policies:

  • Speaking engagements for allied professional organizations or not-for-profit organizations shall be done “pro bono” – without compensation.  The speaker is permitted to accept a small honourarium if offered.
  • For speaking engagements with “for profit” organizations, or where a significant registration fee is charged for the event or conference, the speaker is permitted to negotiate a reasonable fee for this service.
  • Speakers are entitled to receive payment for out-of –pocket expenses associated with a speaking engagement including travel, accommodation, meals, materials, etc.
  • Speakers are permitted to accept nominally-valued gifts as a thank you for their speaking engagement

Sample Speaker Biography

The following is a sample of the text which will appear in the Speaker's profile:

ALANA EVERS, OALA, APALA, CSLA, ASLA
Alana is a landscape architect hailing from Toronto, Ontario, with a BLA (honours) degree from the University of Guelph.  She is a full member of the Ontario Association of Landscape Architects and the Atlantic Provinces Association of Landscape Architects.
 
A Competent Communicator with Toastmasters International since 2008, Alana is an engaging speaker who connects with ease to corporate, institutional, and community based audiences of diverse backgrounds.  Her professional work thus far has carried her between Ontario and Atlantic Canada, and she takes inspiration from the landscapes of her personal travels, both local and abroad.
 
Alana’s collaborative experience ranges from rural community enhancement to urban plazas and downtown streetscapes. She gleans expertise from a highly diverse portfolio of projects that includes community parks, waterfronts, active transportation and trail planning, cultural and heritage landscapes, and environmental restoration. Alana’s project contributions are typically in the areas of conceptual and detailed design, project coordination, public consultation, and the production of construction documents and renderings.
 
A Master of Urban Design Studies '14 Candidate at the University of Toronto, Alana maintains an ongoing presence as a guest speaker at the University of Guelph, and is active within the profession as an OALA Councillor and volunteer with the CSLA’s Advocacy Task Force.
 
Outside of the profession, Alana explores landscapes through running and painting, and is a team sport and yoga enthusiast.

Tips and Tricks for Speakers

PowerPoint Presentation Guidelines (With text adapted from Toastmasters International)

Plan to create your visual aids in advance, to ensure all of the electronic components work together.  Be sure to rehearse with them.  It is recommended to set up your PowerPoint show in a similarly sized room and stand close to the back to assess the effectiveness and legibility of the slides.  Do this a few days before your final presentation to allow time to modify your slides, if necessary.

Keep your visual aids:

  • Visible
  • Simple
  • Colorful - but don't let them upstage you
  • Justified by the content - not too many or too few slides

For effective PowerPoint shows:

  • Don't read the slides to your audience!
  • Make your text large, and consistent
  • Choose colors that make the text easier to read (high contrast)
  • Use bullet points instead of full sentences
  • Keep any animations simple
  • Avoid charts and diagrams that are hard to see
  • Keep slide messages manageable; recommend max. 6 bullet points per slide and 8 words per bullet

Specific PowerPoint Guidelines

  • Create a consistent hierarchy of font sizes
  • A single presentation should not have more than three sizes of font throughout
  • One size for titles; recommend min. 36 point arial
  • One size for subtitles/highlighted points; recommend min. 30 point arial
  • One size for bullet point/labeling text; recommend min. 24 point arial
  • Sans serif fonts are easier to read than serif fonts due to the wider character stroke
  • Only use script or poster fonts for special effect, not for main presentation typeface
  • Be conscious of contrasting text and background colours.  Colours of similar values are hard to read from a distance. 
  • The minute you use illegible font, graphics, or too much text is the minute you lose an attentive audience.

Most Importantly - Remember, you control the presentation; don’t let it control you. PowerPoint should be a visual aid – not the entire show.  You are the show.

Please visit www.toastmasters.org for additional resources on public speaking.

Additional Tips for Public Speaking

A good presentation has a clear beginning, middle and end.  In a presentation:

  • Tell your audience what you are going to tell them (introduce your message)
  • Tell them (deliver body of message)
  • Tell them what you told them in conclusion (summarize message)


It’s better to speak a little too slowly than a little too fast.  An audience will rarely complain that speech is too slow.  Clear articulation of a message sets the stage for clear understanding.

Use deliberate pauses to emphasize a point, and to give your audience a chance to digest complex or highly technical information.

Meaningful eye contact that is held for a length of time (as in normal conversation) is more effective than scanning the room with your eyes and failing to connect with individuals in your audience.

land